Most frequent questions and answers
A $0 deposit is required towards all our movie packages – all other dry hire equipment rentals ie concession, projectors, speakers have no deposit required. We ensure your selected date is guaranteed and our website will block out the date(s). Your remaining balance and any other additional charges you have will be due on the event date before we setup, you can pay ether in cash or by credit/debit card there is a 5% fee added for credit card payments – we do prefer cash, if you do pay in cash we will void the 5% fee – please have the exact amount as staff carry no change if paying by cash. All Checks Accepted upon prior approval please make all checks payable to Desert Air Cinema
Tips are not included in the price, all tips are for your event tech and they keep 100%
If travel distances are greater than 150 miles round trip from office location there will be a charge for lodging as to not have our staff traveling during the night after working all day, the fee for lodging is calculated in mileage charge that we will add to your bill once booking is made – Per diem is is also calculated in mileage charge to cover food and business expenses related to you event. Your contract will be sent to your email dipticing all terms associated with fees for staff members involved in your outdoor movie event.
Included with Out Of Area Pricing
The cost for delivery outside of our delivery area for our cinema packages we setup and run (200 mile radius of Tucson, Az) is dependent on location please see our pricing list for various cities within Arizona. Here
All dry hire equipment rentals have a $25 delivery charge within Tucson, we do not have a pickup option available at this time – there is a 25 mile limit for delivery otherwise the rate for delivery is $25 + $0.65 per mile for anything located outside of Tucson city limits up to 50 miles.
No delivery option are available for equipment rentals outside of our delivery area (50 mile radius of Tucson, Az) we offer Pickup Only for rentals there may be a security deposit required for direct replacement cost for equipment and a ID verification required for pickup, please call us before making your booking so we can arrange pickup of equipment.
please see our pricing list for various cities within Arizona. Here
When making a reservation remember that it is first first come first served, weekend spots will fill up quickly all bookings are made online, you pick the date and have full control over your account to make any changes necessary (up to 7 days prior to event date).
our services are guaranteed at your event, you will receive an email confirmation once we accept your booking, if you want to cancel please visit the same page you booked through and sign into our reservation system and use your email that you booked with, you can make changes or cancel your reservation entirely
We begin setup approximately 1 to 1.5 hour before sunset. The Inflatable Screen will be setup within 3O minutes. Audio equipment tests begin immediately after the screen is standing, and projection tests begin at dusk. The Inflatable Screen will begin deflating 10 minutes after the end of the movie, unless otherwise specified by customer. After the movie, all equipment will be removed within 1 hour. Please note procedures may vary based on rental agreement and equipment type.
If you need to cancel your full order or a portion of your order, you can cancel via email or by calling us at 520-719-5895 All Deposits for movie/screen services are non refundable. When the booking is canceled in advance of the event up to seven days or 1 week or greater there is no additional charges for cancelations if you cancel your event less than 1 day than 100% of your billed invoice is due.
Desert Air Cinema recommends having a backup indoor venue for the event, just in case it rains, however we understand that this is not always possible. You do have the option of cancelling the event but this will need to be communicated prior to us leaving for the event, which will ensure no fee is charged as long as the event is rescheduled to another date. After we leave on the day of the event the full cost will be charged. Desert Air Cinema does have the right to cancel the event at any time if the event experts feel that existing weather could either damage our equipment, screen and or injure either staff or audience members.
Outdoor Movies are a fun, family friendly activity that promotes a sense of community and can be enjoyed by just about everyone! It’s both modern and nostalgic all at the same time, and provides a truly unique cinematic experience for movie lovers of all ages!
Yes! If your movie is held outdoors we recommend you schedule your start time to be at least 15 minutes after the official sunset time for your location. (We can not show during the day!)
During a backyard movie night, however, you aren’t viewing a movie under optimum viewing conditions. You’re viewing the movie under optimum fun conditions. The last light of sunset will impart a haze. There will be ambient light of a greater or lesser degree that may or may not pollute the purity of the projected image. The screen might have wrinkles in it. There might be kids running around casting shadows everywhere, that’s why outdoor movies are fun it brings families and friends together and imparts a nostalgic and fun setting.
Please read this informative article on this topic Here
Yes.. Our standalone 12′ screen is water resistant and has no blower, thus no power!! it is a free standing screen, we require 11-15 feet from front of screen to project a proper size image please make sure you have the space for us to project. For all our inflatables we require large space to setup and are rear projection capable if you have proper distance behind screen we can definitely operate a pool side movie.
Not in your own home or backyard!
Generally, showing a movie outdoors in a location other than your backyard will require a license ie public performance screening. The Federal Copyright Act (Title 17, United States code, Public Law 94-553, 90 Stat. 2541) governs how copyrighted materials, such as movies, may be utilized publicly. Neither the rental nor the purchase or lending of a videocassette or DVD carries with it the right to exhibit such a movie publicly outside the home, unless the site where the video is used is properly licensed for copyright compliant exhibition.
This legal copyright compliance requirement applies to parks and recreation departments, colleges, universities, public schools, day care facilities, summer camps, churches, private clubs, prisons, lodges, businesses, etc. regardless of whether admission is charged, whether the institution is commercial or non-profit or whether a federal, state or local agency is involved.
The movie studios who own copyrights, and their agents, are the only parties who are authorized to license sites such as parks and recreation departments, businesses, museums, etc. No other group or person has the right to exhibit or license exhibitions of copyrighted movies. visit link for more info on Movie Licensing
Yes! Anything you can put on your television can be shown on our screen. Some great ideas for events around a backyard movie rental include video gaming parties and live sporting events such as UFC fights, March Madness, and professional or NCAA football games, Karaoke, Dance parties, or live TV you name it we can get it done. Just ask us when you make the booking so we can arrange beforehand and have everything ready to go for your event.
Yes, We carry insurance of $1,000,000 in liability coverage. Additional fees apply when requesting a additional insured policy from us.